Which of the following is NOT a typical use of a site visit report?

• A. Increase dues automatically.
• B. Demonstrate to the board that the manager is visiting the property and complying with contractual obligations.
• C. Budget for maintenance needs.
• D. Assign maintenance tasks to staff or contractors.

Answer: (A)

A site visit report serves as a documented record of what’s on the property, what’s working, and what needs attention. It provides a factual basis that shows the board the manager is on-site and fulfilling contractual obligations, which is a normal part of how management accountability is demonstrated. The report also helps with planning by outlining maintenance needs and priorities, feeding into the budgeting process for upcoming repairs or improvements. It further supports operational execution by identifying tasks and responsibilities, so maintenance can be assigned to staff or contractors to address the issues noted during the visit. Increasing dues automatically is not a function of a site visit report; decisions about dues come from the budget and board approvals, not from on-site observations.